The Nest Privacy Notice


We take your privacy seriously and, in accordance with the General Data Protection Regulation, we will commit to the following: 


We will be asking you for personal data about you and your child(ren) in order to deliver a childcare service to you. We must have a legal basis for collecting this data, and there are six lawful bases:


(a) Consent: 

The individual has given clear consent for you to process their personal data for a specific purpose.

(b) Contract: 

The processing is necessary for a contract you have with the individual, or because they have asked you to take specific steps before entering into a contract.

(c) Legal obligation: 

The processing is necessary for you to comply with the law (not including contractual obligations).

(d) Vital interests:

The processing is necessary to protect someone’s life.

(e) Public task: 

The processing is necessary for you to perform a task in the public interest or for your official functions, and the task or function has a clear basis in law.

(f) Legitimate interests:

The processing is necessary for your legitimate interests or the legitimate interests of a third party unless there is a good reason to protect the individual’s personal data which overrides those legitimate interests. (This cannot apply if you are a public authority processing data to perform your official tasks.)


We will be processing your data under the following bases: contract, legal obligation and consent.


Where we require consent, we will provide a way for you to positively decide about the information that you make available and how this is shared.     


This information will be collected by James and Claire as part of the child’s induction to the setting. We will be asking for this data via registration forms and recording it on paper forms and digitally. We will ask for this information at regular intervals to ensure it is up to date. We will do this by asking you to complete and return a data form.


The information that we require will be: 

  • Child’s name
  • Child’s date of birth
  • Child’s age 
  • Child’s address
  • Parents’ names, addresses, contact numbers
  • Who has parental responsibility for the child
  • Emergency contact names, addresses and contact number
  • Home language


The following are classed as “special category data” and we must therefore ensure that we meet one or more of the conditions of Article 9 of GDPR as well as the legal bases above:

  • Any allergies/medical history/ requirements
  • Ethnic group



Our condition for processing special category data is: e) Made public by data subject h) Health and social care. 


We are required to hold and use this personal data in order to comply with the statutory framework of England, Ofsted. It will also include photographs, video, or audio recordings of the child. This data will be used to:


  • support your child’s development
  • monitor and report on your child’s progress
  • share information about activities in our setting 
  • contact named people in an emergency 
  • share with other professionals in accordance with legislation
  • ensure a contract of service is delivered and maintained
  • ensure that this setting receives the statutory funding for which it is eligible. 


This data may be, when necessary, shared with: 


  • Other professionals supporting your child, for example health visitor, pre-school, nursery, school, other health or education professional
  • Our local authority through the Free Childcare and Early Education Entitlement headcount and annual Early Years Census (England)
  • Ofsted


If you want to see a copy of the information we hold and share about you, or your child, then please contact James or Claire. 


We are required by law to keep some information about your child for a period after a child has left the setting. I will keep a record of this and dispose securely at the correct time.  


Please request our data protection policy or confidentiality policy for further information on data sharing, safe storage and your rights to access your data. 



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